Tag: Customer Service / Loyalty

  • A Lesson from Authentic Service

    “The authentic self is the soul made visible.” – Sarah Ban Breathnach

    On a recent holiday, I stayed in a Marriott hotel perched above one of the great wonders of the world. The setting was breathtaking—spacious rooms, restaurants, a golf course, gym, pool, spa. On paper, it ticked every box.

    But as most seasoned travellers know, a hotel is never just about the facilities. The most memorable experiences are created not by architecture, but by people.

    It’s easy to imagine the alternative. Sitting poolside, unable to get anyone’s attention for a simple drink. Being greeted at reception with a frown that makes you feel like you are a nuisance. A beautiful desk, a vase of flowers, and a seamless check-in system mean nothing if the person behind the counter makes you feel unwelcome.

    This hotel was the opposite. Every staff member I encountered was warm, professional, and—above all—genuine. Conversations weren’t scripted, smiles weren’t forced. Each interaction felt human, genuine, and intentional.

    It struck me that this kind of service doesn’t happen by chance. It reflects something deeper: leadership that fosters authenticity throughout an organisation.

    Why Leadership Shapes Culture

    There’s a saying: “The fish stinks from the head down.” But the reverse is true as well: if the leadership is healthy, principled, and value driven, that spirit flows through the entire organisation.

    I never met the General Manager of that Marriott, but I could sense their influence. Staff felt empowered to be themselves, trusted to take initiative, and encouraged to treat guests not as transactions but as people.

    That is the hallmark of authentic leadership: setting a tone where people don’t just perform duties, they live the values of the organisation.

    What Do We Mean by Authentic Leadership?

    Harvard Business School defines authentic leadership as a “style built on integrity, accountability, and principle-driven decision-making. Authentic leaders are guided by an inner compass, not by short-term expedience.”

    This style of leadership builds trust, fosters approachability, and improves team performance. It creates organisations where people feel safe to bring their full selves to work.

    Harvard Business Review research shows that authenticity in leadership leads to tangible benefits for employees, including:

    •    Better relationships with colleagues

    •    Higher levels of trust

    •    Greater productivity

    •    A more positive workplace environment

    While authenticity may sound like a “soft” quality, its impact is measurable. It boosts morale, retention, and results.

    Characteristics of an Authentic Leader

    Harvard highlights several traits:

    Mission-driven – they know what they stand for and why.

    Self-aware – they understand their strengths, weaknesses, and values.

    Committed to growth – they strive to improve themselves and others.

    Disciplined – they pursue excellence consistently.

    Trust-builders – they earn faith by acting with integrity.

    To the Harvard characteristics, I would add a few more qualities:

    Openness – they recognise contributions, making people feel valued.

    Consistency – their behaviour aligns with their words.

    Accessibility – they connect on the shop floor, not just in the boardroom.

    Supportiveness – they focus on people’s strengths, not just weaknesses.

    Emotional intelligence – they understand and manage emotions, both their own and others’.

    Authentic leaders are not afraid to show vulnerability. They acknowledge when they fall short and allow others to fill the gaps. They understand that true teamwork is not about one person having all the answers, but about creating a space where each individual can shine impacting performance of the whole team.

    The Impact of Authenticity

    When leaders create this kind of environment, the effects ripple outward. Employees feel valued, supported, and trusted. They take pride in their work. They learn from mistakes without fear of blame. And as a result, performance improves.

    Authenticity is not about perfection. It’s about respect, fairness, and openness. When things go wrong—as they inevitably do—authentic leaders treat setbacks as growth opportunities, fostering resilience, creativity, and motivation across the team.

    The outcome is not only happier employees but stronger organisations. Productivity rises, relationships deepen, and the culture becomes one of deep trust, positivity and a happy environment to be a part of.

    Shackleton: A Case Study in Authentic Leadership

    Few leaders illustrate authentic leadership better than Sir Ernest Shackleton. His legendary Antarctic expeditions are remembered not just for their daring but for the way he led his men through extraordinary challenges.

    Shackleton’s leadership was deeply people-centred. His values, shaped by his upbringing, guided his decisions. He rejected rigid hierarchies, treated everyone with fairness, and established routines that created stability in uncertain conditions.

    He led by example. He never asked of his men what he wouldn’t do himself. He built strong one-to-one bonds with each crew member, understanding their individuality and helping them reach their potential.

    In moments of crisis, Shackleton remained visible and optimistic—even when he harboured private doubts. He worked tirelessly to keep morale high and spirits strong. He encouraged teamwork, watched for signs of strain, and supported those in need.

    Above all, Shackleton took responsibility. He held the big picture in mind, while also being present in the smallest of details without being seen to micromanage, undermining trust. His authenticity inspired loyalty and respect that carried his men through impossible odds.

    His legacy endures as one of the clearest examples of authentic leadership in action. His approach is one of easy adoption with desire to lead effectively, while understanding yourself and others, as well as demonstrating a high degree of emotional intelligence

    Why Does this Matter in Business Today

    George Kohlrieser, in his book "Care to Dare", puts it succinctly:

    “If your starting point is that people are a cost to be minimised, your organisation might survive but it won’t thrive. But if you fundamentally believe human beings are valuable … you will achieve results in a way that also elevates the contribution and value of the human beings inside your organisation.”

    This perspective is vital in today’s world of work. Employees are no longer motivated solely by pay. They seek meaning, purpose, and belonging. They want to know that their contributions matter.

    Authentic leaders create these conditions. They act as “secure bases”—sources of safety, inspiration, and encouragement that allow people to take risks, innovate, and grow.

    When leaders operate from authenticity, even difficult decisions are received with more understanding. Trust cushions the blow. People may not always agree, but they believe in the fairness and integrity of the process.

    Final Reflections

    My holiday stay referred to earlier reminded me that authentic leadership isn’t an abstract theory—it shows up in the smallest details of everyday service. It’s in the smile that feels genuine, the conversation that isn’t scripted and the sense that people enjoy coming to work every day.

    The General Manager’s leadership approach was written into every interaction that not only I had, but other guests as well. Personnel willingly went beyond expectations, enjoyed interacting with guests and demonstrated a complete understanding of the necessity for teamwork. I got the feeling that no none wanted to be the weak link.

    And that is the real lesson: authentic leadership transforms not just organisations but experiences. It turns service into connection, compliance into commitment, and work into meaning.

    In a world that often feels transactional and rushed, authenticity stands out. It builds trust, inspires loyalty, and drives results—not by demanding more from people, but by bringing out the best in them. In other words rather than being bottom line focused which often forces robot-like behaviour and service, it is people focused and, in this way, the bottom line is taken care of through a happy, thriving empowered workforce.

    So how important is authentic leadership? In my view, it is not just important—it is essential.

    Note:

    *“Secure base is a person, place, goal or object that provides a sense of protection, safety, and care and offers a source of inspiration and energy for daring exploration risking taking and seeking challenge.”

    References:

    George Kohlreiser, Care to Dare, 2012

    Shackleton’s Way, Margot Morrell and Stephanie Capparell

    https://online.hbs.edu/blog/post/authentic-leadership

  • Are Bots Really The Best Option?

    With the ever-advancing fast pace of technology, more and more customer support functions are being taken over by bots.

    WHAT IS A BOT?

    As defined by www.Techterms.com, “A internet bot, also known as web robot, www robot or simply bot, is a software application that runs automated tasks (scripts) over the Internet. Typically, bots perform tasks that are both simple and structurally repetitive, at a much higher rate than would be possible for a human alone.” 

    There are many types of bot, the most common being Web Crawlers, Chat Room Bots, and Malicious Bots.

    Bots are becoming ever more popular for small and large businesses alike. While they have some clear benefits, do they really outweigh the negatives?

    Do bots provide the best customer service?DO BOTS PROVIDE THE BEST CUSTOMER SERVICE?

    Why do we think that a robot can do the job of a person in areas of customer interaction?

    Perhaps I am the dinosaur here?   The impact of using a bot in place of a human has some advantages certainly, but also many glitches, not to mention inabilities.

    A bot cannot answer anything that is non standard.  In my experience there are few customers that want to be classed as “standard”.  Certainly, there are questions that customers ask that are common to many customers and these can easily be handled via search or frequent questions on the same web page.

    However, non-standard questions, which for me seem to be the norm, cannot be addressed by a programmed robot.  In fact, what ends up happening is a deep frustration on the part of the customer who spends a great deal of time chatting with Philip, the bot, who is chatting to lots of other customers at the same time.

    Ultimately, you find ‘Philip’ either gives you an unsatisfactory answer that does not address the question because he does not understand it in the first place, or you stop the chat out of shear frustration due to slowness of response. 

    THE POSSIBLE IMPACTS

    Has anyone stopped to assess the impact of these so-called improved steps on:

    • Customer satisfaction?
    • Loss of customers due to lack of human contact?
    • Whether or not the customer’s issue was addressed?
    • Whether or not the customer’s issue was resolved?

    It seems to me that evaluation of the use of a bot is done from a cost effective position only.  However, I will be glad to stand corrected on this point.

    What drives a company to use bots?WHAT DRIVES A COMPANY TO USE BOTS?

    Bots are becoming ever more popular for small and large businesses alike. While they have some clear benefits, do they really outweigh the negatives?

    Asking the question in another way – Why do company’s wish to avoid or be uncontactable by its customers? There are several answers that I can think of:

    • Companies want to avoid a training cost that is inevitable to ensure excellent customer service.
    • Companies don’t want to invest in hiring and training management who lead the support team.
    • The operators, support team etc. are afraid of customers’ questions because firstly perhaps they do not know the answers to the questions asked and secondly do not know how to get the answers.
    • The companies believe their own product and service to be perfect and therefore there is no reason for customers to contact us.
    • The customer is not a priority or important, therefore why have personnel to provide a service to the customer.

    There are probably many more answers to this question.  However, just looking at these possibilities is both scary and thought provoking at the same time. 

    CUSTOMER SERVICE BUILDS LOYALTY

    Is it just me who wants to talk to a person because I believe in the human ability to solve the issue they are faced with, and if not able to, can at least share some empathy to your dilemma or difficulty?

    Perhaps I need to think differently about customer service and how I work with my customers to train team members – team leads, managers and leaders to inspire and drive excellent service in their teams. This is both enjoyable and essential to building customer loyalty and therefore business sustainability.

    ARE WE LOWERING OUR EXPECTATIONS?

    My expectations of banks, airlines, suppliers, shops and similar businesses, is one of excellence; of genuine interest in the client and customer base. I also expect these businesses to have the ability to communicate effectively, irrelevant of the issue, and have the desire to resolve the issue, provide the answers and ensure that the customer is overall satisfied.

    Are we really expected to accept mediocrity because a bot can only do what a bot is programmed to do? In other words a bot can only deal with issues that fall within the area of bot-expertise.  On either side of this expertise it is necessary to have human skills.

    Bots are becoming ever more popular for small and large businesses alike. While they have some clear benefits, do they really outweigh the negatives?

    Are we lowering our expectations?

    THE BENEFITS OF HUMAN CUSTOMER SERVICE

    In drawing a parallel to the current level of bot-expertise, you can say that humans have the same issue if untrained.  In any event, a human can respond and express empathy, respond at a normal pace of conversation and through human logic and expertise suggest a suitable way forward.  A human customer service expert can also be proud of what they do, how they do it and of the company that they work for.

     

    Rachel ShackletonRachel Shackleton is an entrepreneur who owns and manages Green Key Personal Development and Green Key Health. Working with local and multinational organisations, she is a public speaker and trainer in the spheres of leadership, communication and customer excellence. She ensures sustainable productivity and profitability through healthy self-management and leadership practices, ensuring a focused and successful workforce.

  • 5 Ways to Create a Great Customer Experience

    Great customer service and a great customer experience is the foundation to any business.  It does not matter whether you are in the frontline serving customers or not.  Any member of a team is always either serving the customer directly or serving someone who is serving the customer.  The Ritz-Carlton company motto perfectly sums this up “We are ladies and gentlemen, serving ladies and gentlemen.”  In other words, there is no difference between the real guest coming from outside and buying products and services and an internal guest – a fellow team member.  Offering a level of service that wow’s the customer has to come from every corner and every level of the company.  It is like an orchestra, everyone has to play their part, in time, to the correct standard to present a well-orchestrated piece of music that creates maximum enjoyment for each and every audience member.  When the orchestra is playing well customers want more of the same and will bring friends along with them, thus organically growing your business.

    It is normal and natural that customers will be annoyed when a product or service does not meet their expectations. However, the way it is handled will either build loyalty to the brand and company, or completely destroy that relationship, losing that customer and potentially several more depending on who they tell.  In today’s world in most situations the customer has a choice, if they do not get what they are seeking in the holistic sense with you, they will go elsewhere.

    5 ways to create a great customer experienceCustomers who love your company, not because necessarily the product is the very best, but because your personnel know the customer and make them feel individual and welcome in each and every interaction, irrelevant of who serves them.  Customers who receive this level of service will always be loyal, giving you whatever business they can within their remit.  Not only that, if something slips in the product, when the service is consistently exceptional, and the mistake addressed in the same manner, they will in most cases overlook the product issues and give a second chance to allow you to get it right. This is the foundation to a strong and loyal customer base.

    Just as important, personnel who enjoy working with customers get so much more with each interaction, which increases their level of job satisfaction ultimately leading to an inspired happy and joyful workforce who want to be at work and who in turn share this joy with everyone else in their lives, including your customers.

    We have all had times either in a store, or online, when we’ve had a very poor customer experience. Since the onset of Corona virus, sadly these experiences are increasing, individual staff members very often hiding behind the phrase “Because of Covid we cannot do……….” it is incredible what the onset of Covid has enabled companies to get away with?  I have heard the excuses of “I can’t send a rescue truck, (to collect a car that has broken down), because of Covid”, “Because of Covid chicken is off the menu.” In my local supermarket when asking for the customary coffee, the response was “We have not been serving coffee since Covid.” Interesting that I can buy a coffee in Costa, Starbucks, and the many other coffee shops and wagons, but coffee in the supermarket, which by the way, I serve myself by putting a cup under the machine and pressing the button, cannot be supplied because of Covid?  Previously a member of the team would clean the machine, therefore there is no extra manning requirement here!

    Do these companies, honestly think that their customers are so misinformed as to accept these and many other excuses used to hide behind and cover up the real issue of either staff shortages, poor training, lack of leadership or using Covid as an excuse to reduce manning levels?  Surely now, more than ever is the time to make customer service a priority?

    WHAT ARE SOME THINGS YOU CAN PUT IN PLACE TO GIVE THE CUSTOMER A GREAT EXPERIENCE?

    The following 5 things are for me the foundation to creating a great customer experience over and over for each and every customer that builds a loyal customer base which in turn results in a happier, healthier workforce who share a willingness to do a good job for you, all of which translates into decreased absenteeism and increased profitability:

    BE GENUINE WITH ALL YOUR CUSTOMERS

    Of course, we all want to front our company in a positive and successful light.  However, that does not stop every employee being genuine and showing the unique person that they are and using those qualities to serve customers, intuitively linking with customer feelings and emotions and responding in an appropriate manner.  Having service standards is of course important, but only to the point that they do not create robots. As far as I am aware, no one wants to be served by a robot?  Admit mistakes, accept them, apologise genuinely and find the best solution to correct the situation.

    WORK WITH AND THROUGH YOUR PERSONNEL

    Train all team members about the importance of the customer, both internal and external, and give them the autonomy to be individual and shine in each and every customer interaction, going that extra mile not because they were told to, but because they want to.  Provide the parameters to empower them to take things into their own hands to support their customers.  When they do go that extra mile, support them and give praise and recognition. Share each example as an inspiration and form of encouragement for other team members. 

    My logistics manager, without any direction from me, used to call the customers randomly simply to say “Hello, and ask how they are.”  I had no idea about this until one day one of my customers told me how much they enjoy the calls from Andre.  On enquiring what the calls were about I was informed “Oh, just about saying hello!”  I grew several inches from the pride that I felt at that moment.

    LIVE AND SHARE THE COMPANY VALUES

    Ensure that each and every team member understands how to apply company values in their day-to-day life so that the values live, and there is no disconnect between what the company publishes and what is actually adopted in practice.  Ask employees to share what these values mean for them as well as giving examples of how they might apply them through their work. Encourage them to do just that to make the words come to life and have meaning and consistency for internal and external customers alike. 

     Employees who feel a part of and are able to align their own values with the company are more self-confident, feel connected to the overall team, and more comfortable in taking steps that perhaps before they would not have done without this knowledge.

    FIND YOUR TEAM MEMBERS DOING SOMETHING WELL

    It is human nature to be quick to see the negative, what has not been done, what was done poorly, being late, missing deadlines, shoddy work and so on.  Noticing the small things as well as the large things done well and giving the recognition each and every person in your team deserves, goes a very long way to building a positive, loyal team and strong company culture.  In my book, there is no such thing as a bad employee, only bad management!

    LEAD BY EXAMPLE AND “WALK YOUR TALK”

    Get out there on the front line and be with your personnel. Get feedback from your them on what is working well, what is not and how they think it can be improved.  Where suggestions are reasonable, act on them and make it known to other team members whose idea it was and why it is being implemented. For suggestions not implemented give an explanation so that the person does not think you are simply paying “lip-service” or doing a tick-box exercise in simply asking the question, with no intention of doing anything about the response. Talk to your customers, showing every employee that the customer is important and that you are not afraid to communicate with them and to hear what they have to say, whether good or bad.

    In 30 odd years of working with customers in restaurants, hotels, my own companies and as a trainer of customer service, of course there are many other things that I can add to this list, but starting here will create a very strong foundation.  In the words of Tony Hsieh now retired CEO of Zappos, “Customer service shouldn’t just be a department, it should be the entire company.”

     

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