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Category: Workplace Communication

  • Does your employee appraisal process need an appraisal?

    “The most basic problem is that performance appraisals often don’t accurately assess performance.” – W. Edwards Deming (Founding Father of Total Quality Management)

    We traditionally rely on employee management performance systems / performance appraisals to give feedback to our employees. In most organisations this is a yearly ritual after having completed the statutory probation period. If you are lucky, it might be twice yearly. How do manager’s typically view this? Do they look forward to spending valuable and productive time with an employee listening to how they feel they have performed and opening up discussion if for some reason it differs from the manager’s view. Or does the manager provide a monologue of feedback according to the question and rating on the form in some kind of awkward manner in the hope that the employee firstly understands and secondly agrees with what is being said. If the manager orients towards the autocratic style, what the employee thinks or agrees with is probably highly irrelevant. The box gets ticked, and the employee goes back to what they were doing muttering on the way about the “BS” that he or she has just been subjected to.

    I remember many years back when my then manager called me at a random time when I was travelling home from work on a Friday, having been away on the job since the previous Sunday afternoon to give me my appraisal. “Give” was the appropriate word as 10 minutes later after listening to him, he ended the monologue with “Have a good weekend.” My emotions? Disbelief, disappointment both of which later developed into anger due to the shear disrespect I had been shown for working 12 hours a day, 5 days a week while living in a hotel and eating pub grub or take aways for the entire week. Was he interested in my thoughts, questions or comments? Definitely not! The fact that he did not even have the respect to organise the call in a proper way giving me time to prepare myself. Perhaps that was what he was afraid of? It’s no surprise therefore that I managed a year before departing for greater things.

    What does the employee think about the performance management system and their appraisal? Is this recognised as an opportunity to talk openly about what they are doing and how they feel they are doing or is it something that they dread knowing that their point of view will likely be ignored or brushed off like a piece of dust on a dark-coloured jersey?

    Every organisation needs a method of understanding how an employee is doing, how they are feeling about their current role and what it is they are interested in growing into. After all this is the foundation to succession planning and can help not only the department manager, but the employee, HR team and General Director in a smaller operation saving large sums of money on search and recruitment fees.

    The best performance appraisal is one that is no surprise to the employee because they have received ongoing feedback, both positive and negative as and when required, making the formal “meeting” almost a summary of their performance and an opportunity to open up discussion around future plans and to agree a way forward to assist that employee to grow and develop their potential to be ready to assume a new position as and when it appears.

    Information gained from such a conversation has much more value to enable for succession planning and facilitate an understanding of the positions that will need recruiting in the future, linking to HR planning. It also provides information for the manager to ensure that he/she takes an active interest in his/her employees, organising and delegating accordingly to facilitate learning, helping to keep individual employees engaged and motivated as well as loyal. The latter being especially important at this time when there is a shortage of people in the market. Learning and development that cannot be facilitated through delegation of skills, role rotation and so on might need to be addressed by organised learning through courses that meet the specific skills need whether face-to-face, virtual or through specialised digital courses. Again, knowledge gleaned from the appraisal process is fed into HR or Learning and Development to enable yearly budget planning for company employees’ training and development needs according to demand for particular skills courses whether it be leadership, communicating with customers, delegation or computer skills.

    There is a standard approach to conducting appraisals that any manager needs to know, but there are also critical skills to conduct a performance appraisal effectively, including:

    • The ability to ask questions that develop open discussion and probe to understand fully and clearly.
    • The ability to listen effectively not only to the answers, but tone of voice and body language behind those answers.
    • To use appreciative enquiry to build trust, respect and openness in all aspects of the conversation.
    • To lead the discussion in a positive manner that includes all aspects of performance, while not being afraid to address issues in performance where the employee is not performing at their best.
    • To help the employee identify how they can improve their performance through invitation to help them find their own answers.
    • To encourage engagement of the employee to want to improve where required while at the same time motivating change in performance in skills and areas that require it.
    • To be open and honest.
    • To not be afraid of receiving feedback as the employee’s manager in how your style of leadership for this person could be improved to build a trusting relationship.

    Giving feedback to develop and improve performance is a skill required of any manager and leader. Them making light of the process could be an indication that they themselves do not have the necessary skills to feel comfortable and confident appraising others who are under their responsibility, or it could simply be that the senior management themselves under value this process, encouraging their subordinates to adopt the same attitude.

    “A performance appraisal that is conducted effectively leads to greater employee morale, higher productivity, creating a positive culture and improved overall performance and effectiveness of an organisation.” –  Kumar Parakala, global business leader

  • Does your working day eat into your lunch break?

    As with most things in the UK around working hours and conditions there is legislation that dictates the amount of hours worked in relation to the time allocated and legally allowed for a break.  I would suggest that most companies are not only aware of this, but also follow the legislation, explaining to employees the amount of time they are entitled to for a break and in some situations, such as restaurants, and other service institutions, when that break can be taken.   On the other hand there are jobs such as couriers who are paid by the number of deliveries and not by the hour who probably focus more on earning capacity, rather than taking a break to eat something.  Despite all the legislation, lunch breaks are being swallowed up as we resign to eating lunch at our desk, opting to earn more, or to go home early.  Not exactly “al fresco”, but “al desko” dining, or quickly popping out for a take-away of some kind, which is eaten on the hoof before returning to the desk.

    Is the lack of respect for the lunch break self-imposed or a reflection of the ever-increasing pressure and changing work culture?  Does the employee feel comfortable in taking a full lunch break, or is there an unspoken rule that this is not acceptable and therefore, frowned upon?

     

     

    What are the benefits of taking time for lunch?

    Effective digestion – There are the obvious benefits of getting away from the desk to stretch a little, exercise, get out into some fresh air, and if going with someone, talk about something else, socialise and unwind. Furthermore, from a digestion point of view, focusing on what we eat helps to begin the process of digestion, therefore starting natural salivation in the mouth in readiness for the arrival of food, which in turn stimulates the release of stomach acid.  Proper digestion, means avoiding that uncomfortable feeling of bloating and heaviness associated with indigestion or having that “sugar high” and then a major energy slump an hour later.

    Mental and Physical Performance – Proper digestion is connected directly to physical and mental wellbeing. Ensuring the body is able to absorb  nutrients, vitamins and minerals needed for work performance, needs time to begin the process of digestion.  Working through a break, or eating at the desk, when a regular practice, is false economy because the digestive system is compromised, thus affecting nutrient absorption that ultimately takes its toll on performance with the inevitable slump in energy.   Whereas taking time to leave the desk to “switch off” and enjoy what you are eating, helps in creating the right environment for digestion as well as alleviating work pressures and stress, thus leading to enhanced performance.

    Mental performance is also lowered due to increased screen time.  Our mental performance is directly linked to the ability to make decisions.  It is the pre-frontal cortex that is involved in making decisions and in executive function.  This connects to other brain networks in order to regulate behaviour, mood, thought and emotion. The pre-frontal cortex is highly susceptible to stress, which when overloaded can result in poor decision-making, inability to focus effectively and over time lead to tension headaches, mood swings and depression.

    Better Weight Management – It is common knowledge that weight management is important. Overweight means we put stress on our body functions and all the organs in the body.  Besides this obvious point, being overweight you often feel uncomfortable and lack energy, as well as self-confidence.  Taking time to eat slowly and mindfully and getting some movement or exercise during a break are both important to managing weight.  The World Health Organisation has identified physical inactivity as the fourth leading risk factor in global mortality.  Being overweight and leading a sedentary lifestyle can lead to such diseases as hypertension, diabetes and coronary heart disease.  Lack of movement through sedentary behaviour lowers energy required to perform well.  “Moreover, physical inactivity is estimated to be the main cause for approximately 21–25% of breast and colon cancers, 27% of diabetes and approximately 30% of the ischemic heart disease burden.” (World Health Organisation)

    Tips for Improving Digestion

    1. Eat when relaxed.  Avoid eating when stressed as energy is diverted and digestion is compromised.
    2. Be mindful about what you are going to eat, stimulating saliva and gastric juices prior to putting food in your mouth.
    3. Sit comfortably, and upright when eating, avoiding slumping as this means food cannot travel easily to the stomach and intestines.
    4. Be relaxed and breathe, thus relaxing the brain and helping the body to switch on the digestive process.
    5. Eat slowly so as not to dump large chunks of food into the digestive tract.  Well-chewed food is more easily broken down and nutrients absorbed to provide not only the feeling of satiety, but also the energy needed to continue with your day.
    6. The body needs time to register when it is full, therefore avoid eating quickly to allow the system time to register and feel satiated.
    7. Enjoy the process of eating, take time to notice the smells, flavours and textures of your food.
    8. Eat until you feel comfortable.  Avoid overeating as this stresses the digestive system, and leaves you feeling tired with the inevitable afternoon slump in energy.
    9. Try to get at least 15 minutes exercise during your break especially if you have a sedentary job as movement helps to oxygenate the blood, increase blood flow to the brain, and alleviates any feelings of being stressed.
    10. Preferably walk or exercise outside as fresh air boosts the levels of oxygen in the blood, and through exposure to the sun also helps the body to create vitamin D needed for many functions in the body, including mood regulation. 

    With the increase in mental ill health in the workplace, encouraging employees to go out for lunch is a one step towards helping decrease stress and increase work performance through greater focus and attention, increased energy and a positive, constructive mood.

     

    References:

    https://www.who.int/dietphysicalactivity/pa/en/

    https://www.ncbi.nlm.nih.gov/pubmed/28358570

    Optimum Nutrition www.ion.ac.uk

  • Empathy – A Business Case

    Empathy, one of the characteristics or we might say building blocks of emotional intelligence, is an essential aspect of effective leadership. Amid the hurried lives we live today and the demands from employers, family members, government and  ourselves for many and varied reasons, often means we are rushing here and there and consequently might say things in conversation that we don't mean or miss things that someone is either trying to say or has said that are important. The bottom line, empathy ends up taking a back seat.

    Empathy is not sympathy it is the ability to experience the moment in response to a customer, colleague or employee in a manner that “connects” directly to that person, sharing briefly the emotions that the person might be feeling without taking them on yourself. It has an impact on those involved in that moment as well as longer lasting through a relationship of trust, as well as the organisation bottom line. Customer experiences make the difference between them becoming loyal customers or choosing to go elsewhere. In most cases there are plenty of “elsewhere” companies ready to serve customers who have had a poor or even bad experience with your service offering. In the current labour market, it is not just the external customer who might choose to go elsewhere, but your employees, your internal customer also. Now with the possibility to work from home in many job roles, it has removed the need to be based in a particular geographic location, making the employment market a job seekers market, rather than employer market making hiring the right person so much more difficult.

    The 2020 NTT Global Customer Experience Benchmarking Report stated that, “Companies who focus on a customer/employee centricity see a 92% increase in customer loyalty with an 84% uplift in revenue and a 79% margin in costs saved. 

    The rising importance of employee service (EX) according to the survey, “94% of CEOs agree that making EX improvements that empower employees and drive efficiencies will improve CX and directly affect net profit. Furthermore, the study explains, “Organizations that strongly identify as being an employer of choice are almost twice as likely as those that do not achieve promoter-level CX performance. Those that have improved their EX capabilities and significantly increased their levels of employee satisfaction in the last year also show a 30% increase in their share of customer value or wallet (including customer retention).”

    Empathy is the linchpin to delivering excellence in customer service as well as for those delivering service to customers. Equipping leaders through the development of emotional intelligence and the skills of showing empathy to team members is no longer questionable in terms of importance to business performance, or even optional, but essential. 

    The key competencies within empathy according to Daniel Goleman (Working with Emotional Intelligence) are:

    • Sense others' feelings and perspectives 
    • Take an active interest in others' concerns
    • Sense others' development needs and support their development
    • Anticipate, recognise and meet customers' needs 
    • Read emotional undercurrents and power relationships
    • Cultivate and build opportunities through different kinds of people

    The aspect of sensing others’ feelings and perspectives of empathy includes several points that are particularly relevant to leaders and those working in customer service:

    The ability to sense and understand feelings, concerns and perspectives of others through intuition. The feeling aspect is the challenge for the development of AI tools to effectively support employees who provide customer service, truly giving them time to listen and respond empathetically. This likely involves examining interactions, work processes and flows as well as considering overall employee wellbeing. 

    Judith Orloff once said, “Empathy is the medicine the world needs.” This statement sums up the reason why we need this important skill in business to foster the growing need for businesses to encourage empathy centricity in their organisation and work culture both internally and externally. 

     

    Tips for Developing Empathy

    Developing empathy to work with others and communicate effectively takes time and effort, but with willingness and the ability to self-reflect this is a skill everyone can develop and benefit from. Below are some suggestions in how to develop empathy for interacting and understanding others.

    Practice self-disclosure – Self disclosure involves sharing feelings, opinions and thoughts about yourself with others. It demonstrates openness and honesty and leads to a greater sense of ease when communicating, building trust and rapport. Being able to self-disclose develops the ability to show empathy towards others.

    Practice being an empathetic listener – Listening, is about being present in the moment while paying close attention to the other person’s emotions, body movement, gestures, tone of voice and language. It is about showing empathy and understanding rather than evaluating or judging. When listening empathetically you listen not only with your head, but your heart as well. You are oriented towards the person giving them full attention, avoiding any temptation to check an email, answer a text or interrupt in order to speed them up or because you have decided you know what they are going to say. The risk of frustrating the customer when processes require service givers to complete a customer conversation within a set period of time can be detrimental to the overall goal of providing excellent customer service. For example, in a call centre where call length is a key performance indicator (KPI), as is number of calls processed by each agent, ignoring the difficulty of some of those calls by negatively hurrying both service giver and customer, impacting behaviour, tone of voice and response.

    Practice emotional scanning – Tune into the emotional state of others and your team as a whole to sense the prevailing emotional climate at any moment in time. This is achieved through noticing body language, tone of voice, the topic and content of what people are talking about as well as asking, how an individual or group are feeling at any point in time and then responding appropriately.

    Match and mirror – Being able to match means that you closely observe the behaviour of the person to whom you are talking and then adapt your behaviour to better match theirs. For example, if they are speaking slowly, you slow down to match that. This adaptation is called "mirroring". Do not copy or mimic them exactly, the goal is to narrow any gap to be less different and help them feel at ease. Invariably the response is sub-conscious in that they simply feel comfortable with you and as a result the conversation will be more open and trusting.

    Ask open questions – Avoid jumping immediately into offering a solution, some advice or what they "should do" by proposing your own perspective and opinion on the subject. Instead ask open questions to understand the situation and how they feel about it, noticing what they say and how they say what they are saying. The use of open questions and listening to the answers, invariably helps the other person to find the solution for themselves, which is more powerful than any personal advice.

    Keep a journal – spend a few minutes each day writing down how you reacted in one or two different situations. Assess whether empathy was needed and if so did you respond appropriately. How did the other person react? If you feel that you got it right, try to understand and identify what you did in that moment. If on the contrary, you feel you got it wrong, be open and honest with yourself and identify why you responded incorrectly. Think about whether there is something you can do to correct the situation when you next see the person and if there is, do it.

    Empathy is a skill that can be learned. The ability to show empathy with internal customers and to external customers is a foundation stone to building loyalty by reducing churn, increasing job satisfaction and in turn increasing organisation profitability and overall reputation.

     

    References

    Working with Emotional Intelligence, Daniel Goleman (1999)

    The Language of Emotional Intelligence, Jeanne Segal, Ph.D, Jaelline Jaffee, Ph.D

    Leadership in Easy Steps, Jon Poole

    https://services.global.ntt/en-us/insights/2020-global-cx-benchmarking-report#

     

     

  • Employee Engagement

    Employee engagement is a workplace approach resulting in the right conditions for all members of an organisation to give of their best each day.  It means they are committed to their organisation’s goals and values, motivated to contribute to organisational success, with an enhanced sense of their personal well-being.

    The 2018 Glint report on the “State of Employee Engagement” states that most participants believe that less than 70% of their employees are engaged’ and that “over 90% believe there is solid evidence linking engagement to performance.”

    Engagement has an impact on a number of performance indicators including product quality, customer service and productivity.  It is logical therefore to extend the thought that poor engagement whilst affecting performance in terms of productivity and profitability will also have a direct link to absenteeism and sickness which is likely higher when there is no engagement.  When looking at MIND figures in relation to mental ill health and sickness, the figures are staggering:

    • More than 1 in 5 employees have called in sick to avoid work when asked how workplace stress has affected them
    • 30% felt that they would not be able to tell their manager they felt stressed

    The second point is directly related to engagement or non-engagement of employees due to negligent or ineffective leadership.

    Engaging employees in their work, the company culture and values is the responsibility of leaders within each organisation. In other words – creating the right environment, building trust, nurturing relationships, and being transparent.  Leadership behaviour is itself driven by the organisational culture and company values.  The old saying of “the fish stinks from the head down” adequately sums up the need within an organisation to ensure senior management lead by example and roll down company values, ensuring they are manifested throughout the organisation.

    Engagement can be measured in different ways.  However, to be effective it is likely that the process is continuous and uses a combination of ways, such as:

    • Formal employee surveys – will get the feedback that is needed to lead to relevant change, so long as employees feel safe to answer openly.
    • Exit interviews – taking the time to really find out why an employee is leaving is critical to reflecting on what can be done better, whilst also providing feedback about the environment and culture to the manager of the person who is leaving.
    • One-to-ones with managers – Work very well when there is an atmosphere of trust.  Without trust, it may bring limited results.
    • Customer satisfaction ratings – The customer is the one who truly bears the brunt of poor employee engagement, experiencing poorly motivated service people, with a “don’t care” attitude. Thus, hearing about their experiences is a very important gauge whilst also providing pointers for improvement.
    • Employee productivity – measured in different ways, is a valuable measurement of employee engagement.  Low productivity very often reflects low engagement and vica versa.

    How can managers and leaders influence engagement levels?

    Again there is no one answer, there are several answers and in reality a combination of different actions are needed to positively influence employee engagement:

    • Give employees the chance to do quality work
    • Maintain a positive work culture
    • Listen carefully to employee feedback
    • Communicate clear expectations to employees
    • Encourage employee collaboration
    • Build a trusting environment through being fair
    • Give positive feedback and praise employees for their performance
    • Train and coach

    It makes sense that employee engagement is part of the core business strategy. Engagement on a consistent basis will pay dividends in increasing productivity, thus profitability. The work place will be a happier place to be and consequently increase pride in doing quality work and serving customers, as well as succeeding in achieving department and company goals.

     

    References:

    The State of Employee Engagement 2018 HR.com

    Managing for Sustainable Employee Engagement, CIPD

    https://www.managers.org.uk/knowledge-bank/employee-engagement

    https://www.Mind.org.uk

  • Employee Engagement Stagnates while Mental Health Escalates

    With the advent of the still recent fallout from the pandemic and the impact on society we are seeing an acute escalation in mental ill-health disorders including anxiety, depression, ADHD in children especially, and fatigue. Could there be a link between employee engagement and the need for “social belonging as well as the need for individual autonomy and achievement?” Bruce Alexander the author of “The Globalisation of Addiction: A study of Poverty and the Spirit,” professor emeritus of psychology at Simon Fraser University thinks this is so, naming it “psychosocial integration”.

    Organisations are dealing with a tidal wave of mental ill-health amongst employees and in efforts to support those employees and combat this wave provide aspects of education around the topic, train mental health first-aiders and provide help lines via dial in phone services to those who might need help when feeling desperate. Whilst honourable and necessary, are these actions:  

    1. Correct? 

    2. Enough?

    3. Dealing with the real cause?

    In this blog I am going to try to answer these questions, if not fully answering them to at least put some meat on the bones and give further food for thought.

    Without this integration of social belonging, autonomy and achievement, an individual has conflict between belonging and being oneself which in turn undermines authenticity and the need to belong which might manifest as some form of mental ill- health, lack of confidence and self-esteem and consequently lead to withdrawal, ultimately affecting productivity whether at work or in one’s personal life. In other words, a “dislocation” to oneself, to others and a sense of meaning and purpose, consequently likely asking questions such as, What am I here for both in an organisation and life in general? What is my role and how is my contribution valued? 

    Bruce Alexander likens this state to a dislocated shoulder. “It is a shoulder out of joint, disarticulated. This is not treated by cutting the arm off, so the arm continues to just hang there, unable to work, while at the same time being very painful. This is how “dislocated” individuals feel – useless and in pain.”

    Dislocation does not only happen to individuals but can also happen to groups working in organisations when they are cut off from autonomy, trust and meaning, more often than not through poor leadership. Leaders who choose to micromanage, not allowing individuals and the team as a whole to take autonomy and grow through working within broader parameters, but at the same time with clear goals. The scary thing about social dislocation is that it is now our normal. Prior to the pandemic it was already growing in western societies, but now has fully ballooned in our cultures and most noticeably in work cultures within organisations, leading to the acute escalation in mental ill-health. 

    A recent Gallup poll, January 2014 of US employees identified that only 33% of employees feel engaged at work! Specifically noting that “Employees still feel more detached from — and less satisfied with — their organizations and are less likely to connect to the companies’ mission and purpose or to feel someone cares about them as a person.”

    Part of this is caused by misidentification through material gains and status. When these gains disappear our identity and security goes with it. How many people do you know or perhaps you experienced it yourself who lost their job and consequently their house, car and the lifestyle to find themselves without any so-called friends and perhaps even their partner? This loss is being experienced more and more by individuals questioning their worth both in jobs that carry a professional image in society, such as doctor, lawyer and accountant as well as those whose roles have less apparent status, but never-the-less require long hours in toxic environments ruled by KPI’s and other productivity markers, or bonus schemes connected to individual and group output, but with little attention to the importance of sharing feedback that shows their performance really matters and makes a valuable contribution. This is further exacerbated since the advent of the internet when everyone is expected always to be “on”. It is a bit like chasing a never-ending result that when achieving there is hunger and further drive for more from those in charge within the organisation, leaving those charged with delivery questioning the cost to them due to an inflated view of personal identity, self-importance, material rewards or ambition and the pay back and whether that pay-back is in balance with their effort and the rewards.

    How does all this link to mental and physical health? It is well known that those who lead a meaningful life are more likely to be mentally, physically and emotionally healthy. Having this knowledge, how are organisations tapping into this foundation of helping individuals and teams be their best which not only serves the employee interests, but the organisation interests as well?  It is clear how many organisations use the importance of belonging to promote their products through selling meaning and identification and a sense of belonging through the brand. Take Apple for example. It now has almost a cult following to share in the belonging giving the impression that a particular iPhone is tailored to your exact needs with the question and chosen imagery of “Which iPhone is right for you? Of course, Apple is not the only one, this is a well-known marketing approach amongst all in business whether large or small organisations.

    While such marketing messages have been in our societies for many years, the question is at what cost? Encouraging individuals to lose their self-identity in pursuit of a product that helps them feel they belong. It is very sad that individuals might be building their identify, self-confidence and self-esteem on a product. Surely there is something wrong here?  Does each organisation provide that much needed belonging, sound self-confidence and esteem to fill that gap by encouraging employees to belong in a way that has a strong foundation and breeds good health and wellbeing, or is this simply a marketing ploy, that is all about driving productivity and goal achievement for the benefit of an increased bottom line? 

    Forgetting that employees are human and they give of their best when they are given autonomy, clear direction as well as being treated in a way that fosters a feeling of belonging, care, gratitude for the value they deliver within an open, honest environment that listens, shows empathy and concern when needed, and above all creates social belonging might just be fuelling the pandemic in mental ill-health.

    References 

    https://www.gallup.com/workplace/608675/new-workplace-employee-engagement-stagnates.aspx?version=print

    The Myth of Normal, Gabor Mate & Daniel Mate

  • Female Leadership: Leading Change Now

    On 8th March, as we mark International Women’s Day around the globe, it feels more relevant than ever to recognise the women leading at every level — from Heads of State and CEOs to founders, frontline managers and mothers. Female leadership is quietly leading the way as the world around us appears to go from one crisis situation to another. A change is needed. Are women able to live up to the needs of a changing world?

    The global picture has shifted significantly in recent years. While women still hold only around a quarter of national parliamentary seats worldwide, and fewer than 10% of countries are led by a woman Head of State or Government at any given time, representation at senior levels is slowly increasing. In the corporate world, women now hold over 10% of Fortune 500 CEO roles — the highest proportion in history — and in the UK, women occupy more than 40% of FTSE 350 board positions. Progress, while uneven, is real and perhaps even to be accelerated in the Year of the Horse and the age of Aquarius.

    Recent and current female Heads of Government and State have included leaders such as Mette Frederiksen in Denmark, Giorgia Meloni in Italy, Sheikh Hasina in Bangladesh, Ingrida Šimonytė in Lithuania, and Katrín Jakobsdóttir in Iceland. In recent years we have also seen influential leadership from figures such as Angela Merkel in Germany and Sanna Marin in Finland, who served as Prime Minister from 2019 to 2023 and became one of the world’s youngest serving heads of government, leading through the COVID-19 pandemic and complex security shifts in Europe.

    It is not about whether we agree with their politics or even like them. The fact remains: women are leading nations, steering economies, managing crises and shaping global policy during periods marked by geopolitical instability, economic uncertainty, climate disruption and rapid technological change.

    What are the principal characteristics of female leadership?

    Can we clearly separate “female” and “male” leadership principles? Probably not. Leadership styles vary widely among individuals, influenced by upbringing, education, experience, personality, culture and values. Courage, decisiveness, empathy and resilience are not gender-bound qualities.

    However, research consistently shows that women leaders are often associated with strengths such as:

    •    High emotional intelligence and relational awareness

    •    The ability to consider both data and human impact in decision-making

    •    Collaborative and inclusive approaches

    •    Patience and long-term thinking

    •    Resilience and quiet determination

    •    Comfort with shared credit rather than personal spotlight

    •    Strong communication and listening skills

    •    Systems thinking — balancing multiple priorities simultaneously

    This does not suggest men lack these qualities. Rather, many of these attributes are frequently socialised and strengthened in women, and when brought consciously into leadership, they can significantly influence organisational culture and performance.

    Why does this matter now?

    We are living in a time defined by complex, interconnected challenges:

    •    Climate change and environmental degradation

    •    Rising chronic disease and health inequality

    •    Economic instability and widening wealth gaps

    •    Loneliness, mental health pressures and social fragmentation

    •    Food system sustainability and public health concerns

    These are not problems that respond well to purely hierarchical or short-term thinking. They require courage, collaboration, empathy, systems awareness and long-term stewardship.

    The question is not whether female leadership is “better.” The question is whether broader, more balanced leadership — drawing on the full spectrum of human capability — is essential for the world we now inhabit.

    How long can we continue to live in ways that compromise the inheritance of future generations?

    How long can we ignore the impact of industrialised systems — in food, energy and production and on health, ecosystems and communities?

    How long can we overlook the connection between how we lead and the wellbeing of those we lead?

    How long can we blindly drive forward in disharmony with the all living beings and the environment in which we live?

    A celebration — and a responsibility.

    Let us celebrate female leadership not only on International Women’s Day, but every day — in government, in business, in communities and in homes.

    Progress is not about replacing one form of leadership with another. It is about expanding what leadership looks like. It is about ensuring talent, perspective and capability are not limited by gender.

    Perhaps it is this more inclusive, emotionally intelligent and system-aware leadership — embodied by many women and increasingly embraced by men — that will help us steer the ship toward a more responsible, sustainable and humane future.

    And perhaps the real leadership question is not who leads — but how we choose to lead, and what legacy we intend to leave behind.

    Interested in developing your leadership team? Contact rachel@greenkeypersonaldevelopment.com or book a call https://www.greenkeypersonaldevelopment.com/pages/contact

    #leadershipdevelopment #managementtrainingcourses #Leadershiptrainingoxfordshire #Hospitalityleadership

  • Fuel Performance: Why Leaders Can’t Afford to Ignore Nutrition

    In today’s high-pressure business world, it’s easy to get on to a soapbox about healthy eating—then realise that daily realities make it far harder than it sounds. Consider the challenges leaders and employees face:

    •    Demanding jobs and deadlines that leave little time to prepare food.

    •    Back-to-back meetings that mean lunch is whatever you can grab in five minutes.

    •    Stress from the unexpected—technical glitches, urgent client requests, supply chain disruptions.

    •    Family responsibilities—school runs, after-school activities, caring for children or elderly parents.

    •    Life's unexpected curveballs.

    Add them together, and whether working from home or an on-job location, it’s no surprise many professionals rely on quick fixes to fuel the body: takeaway meals, vending machine snacks, energy drinks, or ultra-processed convenience food.

    The Business Case for Better Nutrition

    The link between nutrition, productivity, and long-term health is well established. The human brain consumes around 20% of our body’s total energy—more than any other organ. When fuelled with nutrient-rich food, we think more clearly, make better decisions, and stay resilient under pressure. Perhaps more than that we inspire others to want to do their job with a cool head, full focus, humour when needed to remove any pressure, positive feedback and  vision. When fuelled with high-sugar, heavily processed food, performance declines—often without us realising.

    Common effects of poor workplace eating habits include:

    •    Afternoon energy slumps and reduced concentration.

    •    Increased sick days due to lower immunity.

    •    Brain fog, forgetfulness, and slower problem-solving.

    •    Increased sluggishness and or irritability with colleagues and family members.

    •    Lack of positivity.

    •    Long-term risk of metabolic diseases, including Type 2 diabetes and dementia.

    A 2023 study published in The Lancet Public Health found that diets high in ultra-processed foods were linked to increased rates of cognitive decline and depression. For knowledge workers, this is not just a personal health risk—it’s a productivity risk for the whole organisation.

    The Hidden Sugar Trap

    Sugar remains a major contributor to poor health outcomes. It’s not just in cakes and sweets—many “everyday” products contain hidden sugars, from ready-made soups to salad dressings. In the UK, research from Action on Sugar (2022) revealed that over 60% of popular savoury snacks and ready meals contained unnecessary added sugar.

    This is not simply about avoiding sweet treats—it’s about awareness. If leaders want high-performing teams and be high-performing themselves, they must encourage better choices and make them easy to access in the workplace.

    How Businesses Can Support Healthy Eating

    Changing habits starts with awareness and small, achievable actions:

    •    Make water the default – Provide filtered water stations in the office and encourage regular hydration.

    •    Offer seasonal, whole foods – Fresh fruit, vegetable platters, nuts, and whole grains support sustained energy.

    •    Limit ultra-processed snacks – Replace high-sugar, high-salt vending options with healthier alternatives.

    •    Encourage mindful eating – Protect lunch breaks from meeting creep so that leaders and employees can eat without rushing.

    •    Promote healthy fats – Avocados, nuts, oily fish, and olive oil to support brain health and reduce inflammation.

    •    Educate and engage – Short workshops, webinars and events on nutrition and a healthy lifestyle can help teams make better daily decisions.

    Why This Matters for Leadership

    Leaders set the tone. A workforce running on caffeine, sugar, and adrenaline is a workforce operating well below potential. By contrast, when healthy eating is part of company culture:

    •    Creativity and focus improve.

    •    Stress resilience increases.

    •    Employee satisfaction and retention rise.

    •    Problem solving and decision making improves both in speed and quality of decision made.

    •    Mental health improves.

    •    Employees and leaders have a better work-life integration.

    Good nutrition is not just a “wellness perk” — it’s your competitive advantage. When leaders and their teams eat well, they think faster, focus longer, bounce back quicker, and bring more energy to every challenge. Nutrient dead diets drain productivity; smart nutrition fuels it. If you want sharper decisions, stronger resilience, and bigger results, start with what’s on the plate. 

    Good nutrition is not just a "wellness perk"—it’s a business performance strategy.

    References:

    Monteiro, C.A. et al. (2023). Ultra-processed food consumption and risk of cognitive decline. The Lancet Public Health.

    Action on Sugar (2022). Hidden sugars in everyday foods report.

    Harvard Business Review (2020). The Business Case for Employee Wellbeing.

  • Great Leadership – Taking Difficult Decisions

    Teresa May quoted in a recent press conference on the reaction to the Brexit plan that has just been signed by all 27 member states – “Great leadership is not about taking the easy route, it is about making difficult decisions.”  Putting Brexit aside – I hear a sigh of relief?   This quote is at the heart of what effective leaders are faced with on a regular basis – that self questioning and draw of the easy route, which we all know rarely delivers, or taking that difficult decision which one knows will meet opposition, denial, ridicule and even refusal.

    Peter F. Drucker the management guru, once said, “Whenever you see a successful business, someone once made a courageous decision.”

    Making that difficult decision takes courage to stand in the face of adversity and keep moving forward, despite your inner self reminding you that there is an easier route, which may leave you unscathed, (probably not in Theresa May’s case!), but completely dissatisfied with yourself.  In other words, not living your own truth.

    Currently in South Africa enjoying the beauty of the landscape, the birds and wild life, knowing that underneath all this is a very rocky and unstable government.  The new temporary president, Cyril Ramaphosa is walking the tight rope through the land reform, and the demands of the opposition who believe it is reasonable to take away and redistribute land from farmers who have bought and worked their land, in some cases for generations, to African communities in those areas, for no compensation. Ramaphosa has looked for common ground in the negotiations and has signed off on the land reform. However, with a caveat that land cannot simply be removed from farmers, there has to be a system to request the land and process that transition, with the goal of ensuring it stays productive in supplying food for the South African people.  Did Ramaphosa take the easy route, or that difficult decision?

    Mandala walked the tightrope throughout his life, bringing liberation to the people of South Africa.  He did not stop to blame those who created the apartheid regime, he simply kept his goal in mind and moved peacefully and assertively forward towards his goal, making those decisions that had to be made despite lack of support from many his own ANC members. Eventually it all paid off with the end of apartheid, with liberation for all and a new beginning for South Africa.  Did it take courage and dedication to live his vision?  Did he have to make difficult decisions? I believe there can be no more difficult a decision to take than committing yourself to life imprisonment to serve the greater good of your people.

    Being a leader takes courage, it takes courage to make the decisions that have to be made, knowing very often that it will not please many of your followers.  However, firstly taking a decision is important, and making that decision work through a plan of action, communicating that plan to others and keeping the ship on course to overcome barriers to change, whilst inspiring followers to embrace that change, bringing about something new, different and exceptional.

    What lies ahead for Theresa May, the British government and people is going to take great courage and leadership to drive forward on the decision to leave the EU, to keep “Britain Great” and move into a new history.

  • Are Your Company Values Laminated or Lived?

    Recently I attended the Health and Wellbeing @Work Expo at the NEC in Birmingham. Among the many good speakers was Dr Gian Power OBE who asked the question: “Are your company values laminated or lived?”

    This question resonated strongly. Sadly, I can reel off a list of companies who proudly display their values for all to see—beautifully designed posters in reception, polished statements on their website—yet forget to roll them down through the organisation to those who deliver to your customers, every day. Even more importantly, they fail to use them to shape how colleagues support one another and the message your company consistently gives out, causing a disconnect in the minds and actions of employees and customers.

    Why do We have Values?

    At their best, organisational values are not marketing slogans; they are decision-making tools. They guide how leaders lead, how managers manage, and how teams collaborate. They define how things are done when policies or procedures don’t provide the full answer.

    For leadership teams, values are designed to act as a strategic compass. They help determine priorities, shape behaviours during periods of change, and create consistency across departments, locations and leadership styles.

    For managers, they offer a framework for everyday choices—how to deal with a difficult situation, how to balance performance and wellbeing, how to respond when pressures increase.

    For employees, they provide clarity and psychological safety. When not clear and genuinely practised, people understand what is expected of them and how they will be treated. They are the bedrock.

    Without this alignment, values remain decorative or as Gian Power said “laminated” and left on a shelf somewhere, never to see the light of day. With it, they become operational, providing consistency for everyone to work with and by and to build connection with customers creating an understanding of what can be expected and delivered.

    Who do Values Serve?

    Values should serve three critical audiences simultaneously.

    1.    Your people.

    Employees want to know what kind of organisation they work for. Values signal what behaviours are encouraged, what is rewarded, and what is unacceptable. When people see leaders modelling values consistently, trust grows.

    2.    Your customers.

    Customers experience your values through every interaction with your organisation. Whether it is responsiveness, integrity, innovation or care, values influence how your people show up when representing your brand.

    3.    Your leadership team.

    For directors and senior leaders, values act as a shared reference point. They align leadership behaviour, help maintain consistency across functions, and support culture during periods of growth, restructuring or uncertainty.

    When values serve all three audiences, they become a cultural operating system, not just a communications exercise.

    What Benefit do Values Bring to your Company, Individuals and Teams?

    When values move from laminated statements to lived behaviours, the impact can be significant.

    For the organisation, values strengthen culture and brand credibility. They help attract and retain talent, particularly in a labour market where people increasingly choose employers whose values align with their own. They also support clearer decision-making during challenging moments—when commercial pressure might otherwise override long-term principles.

    For leaders and managers, values provide a practical leadership framework. They help guide performance conversations, shape recognition and reward, and provide a consistent lens for managing difficult situations.

    For teams, shared values create cohesion. They reduce ambiguity about expectations, support respectful collaboration, and strengthen accountability. When teams understand not just what they are expected to deliver but how they are expected to behave, performance and wellbeing does not compete, but reinforces one another other.

    The Real Question for Leaders

    Many organisations already have well-written values. The challenge is rarely the wording—it is the translation into behaviour. Ask yourself:

    •    Do leaders visibly model the values in everyday decisions?

    •    Are they embedded in recruitment, onboarding and performance discussions?

    •    Do managers feel confident using them to guide conversations and decision-making?

    •    Are values recognised and rewarded in practice, not just in principle?

    If the answer to any of these questions is uncertain, then values may still be closer to laminated than lived.

    For HR and L&D leaders in particular, this presents an opportunity. Culture does not change through posters or presentations; it changes through consistent leadership behaviour, aligned systems training programmes and daily conversations. Ultimately, employees rarely remember the values written on a wall. They remember the values demonstrated in the moments that mattered.

    Bringing Values to Life 

    Let’s consider the values of a well-known British company, no names – Safety and Security, Excellence, Caring and Open-Mindedness, supported by commitments to sustainability and diversity.

    Safety and Security

    Safety and security is demonstrated when employees actively protect the wellbeing of colleagues, customers and the organisation. Examples of day-to-day behaviours include:

    •    Following safety procedures consistently, even when under pressure or working to tight deadlines.

    •    Speaking up when something doesn’t feel safe, whether it’s a faulty piece of equipment, a potential risk to a colleague, or a process that could cause harm.

    •    Protecting sensitive information, ensuring customer data, company systems and confidential discussions are handled appropriately.

    When employees feel confident to prioritise safety and raise concerns early, organisations reduce risk and strengthen trust across teams.

    Excellence

    Excellence is not only about outstanding results; it is about the consistent pursuit of high standards and continuous improvement. Employees demonstrate excellence when they:

    •    Take pride in the quality of their work, checking accuracy and completeness before handing work over to others.

    •    Look for ways to improve processes, suggesting more efficient ways of working or better ways to serve customers.

    •    Prepare thoroughly for meetings, projects or customer interactions, ensuring they bring worth rather than simply attending.

    •    Learn from feedback, seeing mistakes or challenges as opportunities to improve rather than something to avoid.

    Excellence becomes part of the culture when people feel responsible not just for completing tasks, but for continually raising the standard of how work is done.

    Caring 

    A caring culture is visible in how employees treat colleagues, customers and partners. In practice this might look like:

    •    Supporting colleagues during busy periods, offering help rather than focusing only on individual workloads.

    •    Listening with empathy, particularly when someone is facing personal challenges or workplace pressures.

    •    Recognising the contributions of others, celebrating achievements and acknowledging effort across teams.

    •    Considering the impact of decisions on people, not just processes or results.

    When caring becomes embedded in everyday behaviour, organisations create environments where people feel respected, empowered and more willing to contribute their best work.

    Open-Mindedness

    Open-minded organisations encourage curiosity, new ideas and different perspectives. Employees demonstrate this value by:

    •    Welcoming new ideas from colleagues, regardless of seniority or department.

    •    Being willing to adapt, especially when processes change or new technologies are introduced.

    •    Listening to different viewpoints, even when they challenge existing assumptions.

    •    Learning from other teams, backgrounds or experiences to improve how work is approached.

    Open-mindedness helps organisations remain agile and innovative, particularly in rapidly changing markets.

    For leaders, HR and L&D professionals, the key question is not simply “Do we have values?” but “Can our people recognise what those values look like in action?”

    When employees understand how values translate into daily behaviours — in conversations, decisions and teamwork — they stop being statements on a wall and become the way the organisation works everyday building trust not only in the workforce, but also in customer loyalty. 

    Interested in a conversation with Green Key  Contact rachel@greenkeypersonaldevelopment.com or book a call https://calendly.com/greenkey/pd-consultation-meeting?month=2026-03

    #leadershipdevelopment, #leadershipmindset #empoweredemployees #customercommunication 

  • Authenticity and the New Normal

    A Guest Post by Hannah Emanuel

    In an age that demands a redefinition of ‘normal’, do we also need to redefine what it means to be ‘professional’?

    To answer this question, we must first acknowledge what our current connotations of the term ‘professionalism’. Suited and booted? Reliable? Articulate? Unemotional? The list could go on I’m sure – and would undoubtedly be somewhat different for every individual we asked.

    As offices are swapped for home studios, face to face meetings for online web-calls and synthetic shop bought sandwiches for self ‘starter’-ed sourdough, we also need to redefine what we understand the term ‘professionalism’ to encompass.

    Let’s start by exploring a new current buzzword: authenticity. Authenticity is at the heart of every successful communication, especially online. We are now required, by necessity, to bring more of our true selves to online meetings in order to try and mitigate the horribly dehumanising nature of the screen.

    True to form, corporate speak has recently stolen this term and made it the buzz word of the moment – and in so doing, its fundamental integrity has been compromised. We no longer trust the authenticity of the word ‘authentic’. To fully engage and achieve meaningful, impactful human connection, authenticity must be more than merely a buzzword, thrown around with apparent ease.

    Instead, authenticity must be clearly and uncompromisingly demonstrated through our actions, our tone of voice, our entire presentation of ourselves. It is not enough simply to demonstrate an intention to be authentic through the language we choose. It must instead be our genuine intention to engage openly and collaboratively, using the most vulnerable part of ourselves that we can muster the courage to share.

    Authenticity and the new normalWhat do we really mean then by the word authentic? And, more importantly, what is its function within our new sense of what it means to be professional?

    How authentic should you really be when working from home, joining and leading online meetings and the like? It may be more professional to have that fake background behind you, but would people be able to relate and resonate with you more if it was not there?

    To me, if we were to strip it back to its most raw, naked form, it means presenting your truest, most honest self. No performance, no mask, no armour. But there is a contradiction here that needs acknowledging. Because of course society does require us to wear masks – quite literally in these current Covid times, but also socially, from our earliest days of infancy.

    We are moulded from very early childhood to socially conform. We learn quickly who it is – and isn’t – appropriate to have a tantrum in front of. And this lesson lasts all the way to adulthood – it’s in our bones. So by being ‘authentic’, by being our true selves, does this mean we allow others to see when we are completely overwhelmed by emotion, just as we would have done in infancy? Well no, clearly not – I doubt any framing of the word professionalism would encompass such high levels of emotional freedom. But there is a new level of intimacy to our professional communication that wasn’t deemed acceptable or necessary before.

    Society will always tell us how far it is appropriate to go, and of course this will differ from one culture to another, but if we can begin to open ourselves up enough for others to see in, allow them a window into what makes us vulnerable, then I believe this is true authenticity. And it is powerfully effective.

    In practical terms, what does this really mean or look like online? Unsurprisingly it’s many things; a softening of the physical image we present, the language we choose and the tone with which we speak it, the use of a genuine rather than a virtual background.

    I’d always advocate a truthful background to a virtual one. A pile of dirty laundry might be best hidden, but a glimpse into your home life is at the very least a talking point – a little window into who you are behind the suit (if indeed you are still choosing to wear one) – and at best it can offer an insight into a part of you that we can connect with on a human level.

    Whether it’s the banjo hanging on the wall behind you, or the ‘make it at home’ mojito mix adorning your new lockdown DIY bar, show me; it’s authentic. Not buzz word, lip service authentic, but disarmingly and charmingly authentic. It’s an insight into who you truly are. And you know what? If it’s offered genuinely and with generosity, then that – quite simply – is enough.

     

    Hannah Emanuel

    In the Room Training

    Professional coach and actor